PROCUREMENT OFFICER

DUTIES AND RESPONSIBILITIES

Procurement Planning and Strategy:

Collaborate with internal departments to understand procurement needs.
Develop procurement plans and strategies to ensure timely and cost-effective sourcing of materials, goods, and services.
Evaluate the market for new products and services to meet organizational requirements.

Supplier Management:

Identify and source new suppliers and vendors.
Maintain relationships with existing suppliers to negotiate favorable terms and pricing.
Conduct supplier evaluations and manage performance to ensure the highest quality standards.
Monitor supplier lead times, delivery schedules, and inventory levels.

Tendering and Contract Management:

Prepare and issue Request for Quotations (RFQs), Request for Proposals (RFPs), and other procurement documents.
Ensure compliance with organizational policies, regulations, and legal requirements during the procurement process.
Analyze bids and proposals to ensure best value for money.
Draft and negotiate contracts with suppliers, ensuring terms and conditions are favorable and in line with company policies.

Procurement Documentation:

Maintain accurate and up-to-date records of procurement activities, including orders, contracts, and vendor correspondence.
Ensure all procurement documents are properly filed and easily accessible for auditing purposes.
Monitor and track procurement expenditure to ensure alignment with budgetary guidelines.

Inventory and Stock Management:

Monitor stock levels to ensure adequate supply without overstocking.
Coordinate with the inventory team to ensure proper storage, handling, and movement of goods.
Conduct regular stock audits to maintain accurate inventory records.

ERP and Systems Management:

Utilize ERP software to place and track orders, manage supplier data, and monitor procurement workflows.
Ensure data accuracy within the ERP system and assist in updating procurement information as required.
Provide insights and reports on procurement performance using the ERP system.

Financial Management:

Ensure timely payment processing for procurement-related invoices and coordinate with the finance team to resolve any discrepancies.
Assist in budget preparation by providing procurement expenditure forecasts and reports.

Compliance and Risk Management:

Ensure all procurement activities are in compliance with organizational policies and regulations.
Identify risks in the procurement process and propose solutions to mitigate them.
Stay up-to-date with changes in procurement regulations and best practices.

Reporting and Performance Evaluation:

Generate regular reports on procurement activities, cost savings, and supplier performance.
Assist in analyzing procurement trends and providing recommendations for improvements.

KEY REQUIREMENT SKILLS AND QUALIFICATION

Degree in Procurement and Supplies Management or related field
Minimum of 2 years of experience in procurement and supplies management
Strong knowledge of procurement principles and procedures.
Proficiency in computer applications (Microsoft Office Suite) and ERP systems (e.g., SAP, Oracle).
Excellent negotiation and communication skills.
Attention to detail and high organizational skills.
Ability to work effectively under pressure and manage multiple tasks.
Strong analytical skills and ability to make data-driven decisions.

HOW TO APPLY

If you meet the above qualifications, skills and experience share CV on This email address is being protected from spambots. You need JavaScript enabled to view it.
Interviews will be carried out on a rolling basis until the position is filled.
Only the shortlisted candidates will be contacted.