PROCUREMENT OFFICER

JOB SUMMARY

The Procurement Officer is responsible for sourcing, purchasing, and managing the timely supply of materials and services to meet company requirements. This role ensures procurement procedures are adhered to, inventory levels are optimized, supplier relationships are maintained, and compliance with internal controls and audit standards is upheld.

DUTIES AND RESPONSIBILITIES

Sales & Business Development

• Identify, develop, and maintain strong relationships with existing and potential customers within the assigned territory
• Coordinate and execute procurement of materials, supplies, and services in line with company policy.
• Inspect and verify goods received against LPO specifications and supplier delivery documents.
• Ensure timely follow-up with vendors to maintain supply continuity and resolve discrepancies.
• Maintain an updated procurement register and file all relevant documents for audit purposes.
• Participate in inventory spot checks, random audits, and quarterly stock takes.
• Reconcile procurement records with inventory issuance and report variances. 7. Collaborate with stores, accounts, and operations to track consumption and reordering needs.
• Prepare and submit weekly procurement and inventory consumption reports.
• Assist in supplier evaluation, contract management, and negotiations.
• Enforce ethical and transparent procurement practices.
• Liaise with internal departments to understand procurement forecasts and timelines.
• Ensure all procurement activities comply with company policies and relevant laws.
• Identify cost-saving opportunities without compromising quality.
• Monitor and evaluate supplier performance and maintain approved supplier lists.
• Ensure availability of emergency supplies as per risk mitigation protocols.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Diploma or Degree in Procurement, Purchasing & Supplies, or equivalent from a recognized institution.
• Minimum 2 years’ experience in a similar role
• Familiarity with inventory systems and procurement software.
• Strong negotiation and vendor management skills
• Excellent organizational and documentation skills.
• Tech-savvy with proficiency in MS Office (Word, Excel, Outlook)
• High level of integrity, accuracy, and accountability
• Fluency in written and spoken English.

HOW TO APPLY

• If you meet the above qualifications, skills and experience share CV on This email address is being protected from spambots. You need JavaScript enabled to view it.
• Interviews will be carried out on a rolling basis until the position is filled.
• Only the shortlisted candidates will be contacted.