SECRETARY

DUTIES AND RESPONSIBILITIES

• Manage daily front office operations including answering calls, receiving visitors, and handling correspondence.
• Maintain organized filing systems (both digital and physical) for easy retrieval of company records.
• Schedule appointments, meetings, and prepare related documentation.
• Draft and proofread business correspondence, reports, and other official documents.
• Support other departments in administrative and clerical tasks as needed.
• Ensure all company documentation is up-to-date and aligned with Kenyan regulatory and compliance requirements.
• Liaise with relevant regulatory bodies such as the Business Registration Service, KRA, NSSF, SHIF, NEMA, and other statutory authorities as needed.
• Maintain compliance calendars and assist with timely filing of company returns, renewals, licenses, and permits.
• Keep management informed of any new changes or updates in laws that may impact the business operations.
• Monitor and manage office supplies inventory and place orders when necessary.
• Coordinate maintenance and servicing of office equipment.
• Support the HR function with filing employee documents and coordinating onboarding materials.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Diploma or Degree in Business Administration, Office Management, Secretarial Studies, or related field
• Minimum 2 years’ experience in an administrative or secretarial role
• Demonstrated understanding of Kenyan operational and statutory compliance requirements
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

HOW TO APPLY

• If you meet the above qualifications, skills and experience share CV on This email address is being protected from spambots. You need JavaScript enabled to view it.
• Interviews will be carried out on a rolling basis until the position is filled.
• Only the shortlisted candidates will be contacted.