STORES ASSISTANT

JOB SUMMARY

The Stores Assistant is responsible for the efficient and effective operation of the raw materials and packaging materials store. The role includes maintaining appropriate stock levels (maximum and minimum), issuing materials to production, and ensuring cleanliness and organization within the store.

DUTIES AND RESPONSIBILITIES

Inventory Control & Stock Management

• Maintain minimum and maximum stock levels of all raw and packaging materials.
• Monitor inventory levels daily to ensure materials are available to meet production demands.
• Propose reorders and coordinate with procurement for timely replenishment of stock.
• Conduct regular spot checks and assist in monthly stock takes and reconciliations.

Receiving & Inspection

• Receive incoming raw materials and packaging items from suppliers and verify against delivery documents (invoices, delivery notes, and purchase orders).
• Inspect materials upon receipt for quantity and quality compliance, reporting any discrepancies or damages to the supervisor immediately.
• Ensure all goods received are promptly recorded in inventory management systems.

Issuing of Materials

• Issue raw and packaging materials to production departments in line with job orders and production schedules.
• Ensure proper documentation of all issued items using bin cards, stock issue forms, and electronic inventory systems.
• Minimize material wastage through accurate measurement, issuing, and control.

Store Maintenance & Housekeeping

• Ensure cleanliness, organization, and proper layout of the store to comply with safety and hygiene standards.
• Label all stock items clearly and store them according to prescribed storage guidelines.
• Maintain proper segregation of materials based on type, batch, expiry, or any other categorization system in place.

Documentation & Reporting

• Maintain accurate and up-to-date stock records, including receipts, issues, and returns.
• File all documents (delivery notes, stock issue notes, stock take sheets, etc.) systematically and retrieve them as needed for audit or review.
• Assist in preparing stock reports, consumption summaries, and variance analyses for management.

Compliance & Safety

• Adhere to internal control procedures and inventory handling policies.
• Follow all occupational health and safety guidelines applicable to store operations.
• Report any incidents, near misses, or safety hazards to the supervisor promptly.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Diploma/Certificate in Stores/Inventory Management, Logistics, or Supply Chain.
• ERP or WMS (Warehouse Management System) experience is an added advantage
• Minimum 3 years of experience in inventory or storekeeping roles in a fast-paced FMCG environment
• Experience in a beverage processing plant or other food-grade environments

HOW TO APPLY

• If you meet the above qualifications, skills and experience share CV on This email address is being protected from spambots. You need JavaScript enabled to view it.
• Interviews will be carried out on a rolling basis until the position is filled.
• Only the shortlisted candidates will be contacted.