JOB TITLE

 

TENDERING EXECUTIVE

NATURE OF JOB

FULL TIME

INDUSTRY

EVENTS

SALARY

KSHS. 20,000-25,000

JOB LOCATION

KIKUYU

 

DUTIES AND RESPONSIBILITIES

  • Monitor online portals, newspapers, and other sources for relevant tenders and bidding opportunities.
  • Maintain a database of ongoing and upcoming tender opportunities in line with company services.
  • Prepare comprehensive tender responses and proposals according to the client’s requirements.
  • Ensure all bid documents are accurate, complete, and aligned with submission guidelines.
  • Coordinate with internal teams to gather necessary information (pricing, technical data, certifications, etc.).
  • Develop a checklist for each tender to ensure all mandatory documents are included.
  • Draft compelling proposals that highlight the company's strengths, capabilities, and value propositions.
  • Ensure the proposals meet both technical and financial criteria set by the client.
  • Customize submissions to suit the unique requirements of each tender or bid.
  • Submit tenders on time, following both electronic and manual submission processes where applicable.
  • Ensure the packaging and delivery meet the instructions stated in the tender documents.
  • Track the status of submitted tenders and follow up with clients for feedback.
  • Maintain a tender log and update the status of each bid regularly.
  • Communicate promptly with clients to clarify queries or provide any additional information post-submission.
  • Maintain proper records of all tenders and proposals submitted.
  • Generate weekly or monthly reports summarizing tender activities and outcomes for management.

 

KEY REQUIREMENT SKILLS AND QUALIFICATION

  • Proven experience in tender preparation and management, preferably in the events industry.
  • Strong proposal writing skills with attention to detail.
  • Good understanding of compliance and bid submission processes.
  • Excellent time management and ability to meet strict deadlines.
  • Strong research, analytical, and organizational skills.
  • Proficiency in MS Word, Excel, and PowerPoint.

 

HOW TO APPLY

  • If you meet the above qualifications, skills and experience send CV to This email address is being protected from spambots. You need JavaScript enabled to view it.
  • Interviews will be carried out on a rolling basis until the position is filled.
  • Only the shortlisted candidates will be contacted.