ACCOUNTANT AND ADMIN OFFICER

DUTIES AND RESPONSIBILITIES

• Bookkeeping & Data Entry: Maintain up-to-date financial records by recording daily financial transactions in accounting software with accuracy and completeness.
• Bank Reconciliations: Perform regular bank reconciliations to ensure alignment between cashbooks and bank statements.
• Accounts Payable & Receivable: Prepare and issue invoices to clients, follow up on collections, and process supplier payments on time.
• Financial Reporting: Generate monthly, quarterly, and annual financial reports including balance sheets, profit & loss statements, and cash flow summaries.
• Payroll Processing: Compute and process staff payroll including statutory deductions (PAYE, SHIF, NSSF) and ensure timely submission to relevant authorities.
• Budget Monitoring: Assist in preparing budgets and monitor expenditure to ensure alignment with approved financial plans.
• Tax & Compliance: Ensure compliance with tax regulations, prepare and file statutory returns (e.g. VAT, withholding tax), and support audits.
• Petty Cash Management: Manage and account for petty cash transactions and prepare reconciliations accordingly.
• Office Coordination: Oversee general office operations, including coordinating office maintenance, supplies procurement, and service providers.
• Document Management: Organize, file, and retrieve organizational documents, records, and reports both digitally and in hard copy.
• Staff Support: Assist with onboarding new employees, maintaining HR records, and supporting general staff welfare initiatives.
• Meeting Coordination: Schedule meetings, prepare agendas, take minutes, and ensure timely follow-up on action items.
• Vendor and Asset Management: Maintain an up-to-date asset register, manage vendor relationships, and ensure procurement policies are adhered to.
• Communication & Correspondence: Handle office communications including emails, phone calls, and internal/external correspondence professionally.
• Event & Travel Support: Coordinate logistics for staff travel, company events, and training sessions when needed.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Degree or Diploma in Accounting, Finance, Business Administration, or a related field
• CPA certification (at least CPA Part II) is an added advantage
• Minimum 2 years of experience in accounting and office administration
• Proficiency in accounting software (e.g. QuickBooks, Sage)
• Strong MS Office skills, especially Excel and Word
• Excellent organizational and multitasking abilities

HOW TO APPLY

• If you meet the above qualifications, skills and experience share CV on jobs@britesmanagement.com
• Interviews will be carried out on a rolling basis until the position is filled.

Only the shortlisted candidates will be contacted.