HR & ADMIN OFFICER

DUTIES AND RESPONSIBILITIES

Recruitment & Staffing:

Manage the recruitment process for farm workers, including advertising vacancies, screening, conducting interviews, and coordinating hiring procedures.
Ensure that the farm maintains a workforce that meets the required production and operational needs.

Employee Records & Documentation:

Maintain accurate employee records and documentation, including contracts, performance appraisals, training certifications, and personal details.
Ensure compliance with labor laws and farm regulations related to employment contracts and workers’ rights.

Payroll Management:

Process and oversee the timely and accurate disbursement of employee wages and salaries, including statutory deductions such as taxes and benefits.
Ensure compliance with relevant tax and labor laws related to payroll.
Employee Welfare & Benefits:
Implement and monitor employee welfare programs (health and safety protocols, leave management, insurance).
Promote a positive work environment, handling employee grievances and resolving workplace disputes effectively.

Training and Development:

Identify training needs for farm workers and staff and coordinate appropriate skill-building programs, particularly those relevant to the agricultural export sector.
Support the ongoing development of staff to improve productivity, quality, and efficiency.

Compliance & Policy Management:

Ensure compliance with labor regulations, health and safety standards, and environmental laws related to farm activities.
Develop and implement farm policies and procedures regarding employee conduct, safety, and operational standards.

Performance Management:

Coordinate employee performance appraisals and support managers in providing feedback, setting goals, and addressing performance issues.
Implement and monitor strategies to improve worker performance and reduce turnover.

Office Management:

Oversee the day-to-day administrative operations, including managing office supplies, equipment, and the coordination of internal communications.
Ensure that the farm's facilities and offices are well-maintained, organized, and in good condition.

Documentation & Reporting:

Ensure proper documentation and filing of all administrative and HR records.
Prepare reports on HR metrics, employee attendance, payroll, and any other administrative areas as required by senior management.

Export Documentation & Compliance:

Ensure all necessary documentation for farm produce exports (e.g., certificates of origin, phytosanitary certifications, export permits) are completed and compliant with export regulations.
Liaise with relevant authorities and ensure that all records related to agricultural exports are accurate and up to date.

Health & Safety Management:

Monitor and enforce farm safety and health regulations, ensuring a safe working environment for all employees, especially in agricultural operations.
Manage the implementation of the farm's safety protocols, such as hazard identification, risk assessments, and emergency procedures.

Transport and Logistics Coordination:

Coordinate the logistics for the delivery of farm produce to the export facilities, ensuring proper transportation arrangements are in place.
Liaise with logistics providers, customs officers, and other relevant agencies to facilitate smooth export operations.

KEY REQUIREMENT SKILLS AND QUALIFICATION

Degree in Human Resources, Business Administration, Agriculture, or a related field
Minimum of 3 years of experience in HR and administrative functions, preferably in a farm that exports agricultural produce
Experience working in a farm environment and managing a large, diverse workforce, with an understanding of farm operations.
Strong knowledge of labor laws and HR practices in Kenya.
Proficiency in HR software and MS Office Suite (Excel, Word, etc.).

HOW TO APPLY

If you meet the above qualifications, skills and experience press the Apply button.
Interviews will be carried out on a rolling basis until the position is filled.
Only the shortlisted candidates will be contacted.