PROCUREMENT OFFICER

DUTIES AND RESPONSIBILITIES

Procurement Planning and Strategy Development:

Formulate and execute procurement strategies aligned with the company’s goals, ensuring the sourcing of high-quality goods and services at the most competitive prices.
Work with relevant departments to forecast demand and plan procurement activities in advance, ensuring that all purchases align with operational needs and company budgets.

Vendor Management and Negotiation:

Identify potential suppliers, evaluating them on factors such as cost, quality, and reliability.
Lead negotiations with suppliers to obtain favorable terms in pricing, payment schedules, and delivery timelines.
supplier performance regularly and resolve any issues related to quality, delivery delays, or other challenges, ensuring continued value for the company.

Purchase Order and Inventory Management:

Manage the creation, approval, and tracking of purchase orders, ensuring timely procurement and delivery of goods and services.
Monitor inventory levels and collaborate with the warehouse team to ensure stock is maintained at optimal levels. Identify slow-moving stock and recommend actions to minimize excess inventory.
Ensure prompt and accurate delivery of ordered goods and services. Communicate with logistics teams to ensure seamless coordination of deliveries.

Budgeting and Cost Management:

Continuously assess and monitor the cost of procurement activities, seeking opportunities for cost reduction without compromising on quality or operational efficiency.
Work closely with the finance department to ensure procurement activities align with budgetary constraints. Prepare procurement cost reports for senior management’s review.
Suggest and implement innovative procurement methods, process improvements, or alternative suppliers that can help reduce procurement costs.

Compliance and Risk Management:

Ensure that all procurement activities comply with legal and ethical standards, as well as internal policies and procedures.
Identify potential risks in the supply chain, including supplier failure, delivery delays, and price volatility, and develop mitigation strategies.
Maintain detailed and organized records of procurement activities, including purchase orders, invoices, contracts, and supplier communications, for audit and compliance purposes.

Reporting and Documentation:

Prepare procurement reports detailing expenditures, savings, supplier performance, and any key issues. Present findings to senior management to inform decision-making.
Use procurement data and analytics to identify trends, potential cost-saving opportunities, and areas for supplier optimization.

ERP and Technology Use:

Utilize the company's ERP system (e.g., SAP, Oracle) to manage purchase orders, track inventory, and ensure accurate and real-time reporting.
Regularly assess and recommend improvements to the ERP system to ensure it supports procurement functions effectively.

Training and Development:

Mentor junior procurement staff, providing guidance on best practices and company procedures.
Stay updated on procurement trends, new technologies, and industry developments, applying this knowledge to enhance the procurement process.

KEY REQUIREMENT SKILLS AND QUALIFICATION

Degree in Procurement and Supplies Management or any related field.
Minimum of 2 years of experience in procurement, preferably within a tech company or similar industry.
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
Knowledge of ERP systems and their functionality (e.g., SAP, Oracle, etc.).
Experience in procurement within the technology or related sector.
Proficiency in inventory management software and ERP operations.
Ladies are strongly encouraged to apply.

HOW TO APPLY

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