COLLEGE ADMINISTRATOR

DUTIES AND RESPONSIBILITIES

Administrative Support:

Provide comprehensive administrative support to the College Principal, faculty, and staff.
Oversee daily operations and ensure all office functions are executed smoothly.
Maintain and update college records, student data, and academic schedules.
Manage college correspondence and communication, including emails, memos, and phone calls.

Student & Faculty Interaction:

Act as a primary point of contact for students, faculty, and staff for all administrative and academic queries.
Assist students with course registration, scheduling, and other academic inquiries.
Maintain and update student records in compliance with relevant policies and regulations.
Ensure faculty members are supported with necessary administrative resources for teaching and research.

Academic Procedure Management:

Facilitate the development, implementation, and adherence to academic policies and procedures.
Ensure that academic calendars are maintained, and courses are scheduled properly.
Support academic assessments, grading, and transcript management.
Assist in the coordination of student orientations, graduations, and other academic events.

Financial and Budget Management:

Assist in preparing and managing the college budget for administrative functions.
Monitor and track expenditures related to college operations, ensuring alignment with financial plans.
Oversee procurement of office supplies, resources, and other materials as required.

Compliance & Reporting:

Ensure compliance with college policies, local regulations, and academic standards.
Prepare reports on academic and administrative performance for senior management and regulatory bodies.
Coordinate audits, reviews, and accreditation processes as required.

Team Collaboration & Leadership:

Work closely with department heads and other administrative teams to ensure collaboration and smooth operation of interdepartmental processes.
Supervise and provide guidance to administrative staff members and student assistants.
Contribute to continuous improvement initiatives for better service delivery and operational efficiency.

Event Planning & Coordination:

Organize academic and administrative events, such as student orientations, graduation ceremonies, staff meetings, and faculty workshops.
Ensure event logistics, budgeting, and coordination are carried out effectively and efficiently.

Technology & Systems Management:

Oversee the college’s administrative software systems, ensuring efficient and accurate data management.
Assist with the implementation and maintenance of new technologies to streamline administrative processes.
Provide support in managing online learning platforms and communication tools for students and faculty.

KEY REQUIREMENT SKILLS AND QUALIFICATION

Degree in Education, Business Administration, or a related field
3-5 years of experience in an administrative role, preferably within an academic or educational institution
Strong organizational and time-management skills.
Knowledge of student records management, academic scheduling, and academic policies.
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office Suite and administrative software tools.
Strong problem-solving and critical-thinking abilities.
Ability to work under pressure and manage multiple tasks simultaneously.

HOW TO APPLY

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