HR AND ADMIN OFFICER

DUTIES AND RESPONSIBILITIES

Recruitment & Staffing

• Collaborate with department heads to identify staffing needs and create job descriptions.
• Coordinate advertising of vacancies, screen applications, and schedule interviews.
• Conduct reference checks and prepare employment contracts.
• Facilitate onboarding and orientation for new hires.

Employee Records & Data Management

• Maintain accurate and up-to-date employee files (physical and digital).
• Update HRIS or staff databases with changes in employee status (promotions, transfers, terminations).
• Ensure confidentiality and proper archiving of all HR documents.

Payroll Support

• Prepare monthly payroll inputs including attendance, overtime, deductions, and bonuses.
• Liaise with finance to ensure accurate and timely salary processing.
• Address payroll-related queries from staff.

Attendance and Leave Management

• Monitor daily attendance and manage the biometric/time-tracking systems.
• Track and manage leave balances, approvals, and absenteeism.
• Generate attendance reports for departmental analysis.

Performance Management

• Coordinate the performance appraisal process, ensuring timely completion and documentation.
• Support managers in setting KPIs and reviewing performance results.
• Identify performance gaps and recommend development plans.

Employee Relations & Welfare

• Act as the first point of contact for employee grievances, disciplinary issues, and conflict resolution.
• Facilitate staff engagement initiatives and maintain positive workplace culture.
• Promote compliance with the company’s HR policies and labor laws.

Training & Development

• Identify training needs through performance reviews and management input.
• Organize internal and external training sessions.
• Keep training records and evaluate effectiveness of programs.

Compliance & Reporting

• Ensure compliance with statutory HR requirements (NSSF, SHIF, PAYE, etc.).
• Prepare HR reports, turnover analysis, leave reports, etc., for senior management.
• Maintain updated knowledge of employment laws and HR trends.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Degree or Diploma in Human Resource Management, Business Administration, or related field
• Minimum of 5 years’ experience in a similar HR and admin role, preferably in a busy industrial or manufacturing environment
• In-depth knowledge of Kenyan labor laws and HR best practices
• Excellent interpersonal and communication skills
• Strong organizational and time-management abilities
• High level of integrity, confidentiality, and professionalism
• Proficient in MS Office Suite and HR software systems

HOW TO APPLY

• If you meet the above qualifications, skills and experience share CV on jobs@britesmanagement.com
• Interviews will be carried out on a rolling basis until the position is filled.
• Only the shortlisted candidates will be contacted.